SunForum Whiteboard


The Whiteboard enables you to exchange ideas and graphics with other conference participants,  using a complete range of drawing tools and page manipulation functions.

To interoperate with other conferencing products, the Whiteboard can operate either in a mode that is compatible with the NetMeeting Whiteboard, or in a mode that is compatible with the T.126 standard for whiteboards.


Starting the whiteboard
Selecting whiteboard mode
Creating drawing objects
Creating and editing text objects 
Moving and deleting graphical objects 
Highlighting objects
Generating image objects by screen capture
Copying from the My Video window
Importing image objects from file 
Using the remote pointer 
Using "rubber stamps" 
Copying graphics to the clipboard 
Participant window 
Options window
Navigating and organizing pages 
Adding a new page 
Synchronizing whiteboard views 
"Zooming" the whiteboard
Locking the whiteboard
Saving and loading the whiteboard contents to disk
Exporting the whiteboard contents to a graphics file
Printing the whiteboard contents
Closing the Whiteboard

Starting the Whiteboard

    To start the Whiteboard, press the Whiteboard button on the SunForum toolbar, or choose the Whiteboard command on the Tools menu.

The Whiteboard window appears and is automatically started on the other conference participants' systems.  (Equally, if somebody else in the conference starts the Whiteboard, it will start automatically on your system.)

Selecting Whiteboard Mode

The Whiteboard can operate in either of two modes, depending on the conferencing products being used by other people in the conference: Most conferencing products support Proprietary mode, and you are recommended to use this mode because it includes several features that are not available in T.126 mode. However, if other people in the conference are using the Polycom ShowStation, you must use T.126 mode.

NetMeeting version 3 supports both Proprietary mode (named "1.0 - 2.x" mode) and T.126 mode (the default). The NetMeeting T.126 whiteboard uses extensions to the T.126 standard protocol. In order to interoperate fully with the NetMeeting T.126 whiteboard you must set the compatibility mode to NetMeeting 3. Note that if NetMeeting 3 compatibility mode is selected then interoperation with other vendors' T.126 whiteboards may be adversely affected.

To select the appropriate mode, use the "Load Whiteboard in" field in the Configuring Tool Settings Options.

If you are in a conference that includes both NetMeeting and T.126-only products, you can run two copies of the Whiteboard, one in each mode. You can then use the Proprietary mode copy of the Whiteboard to communicate with NetMeeting, and the T.126 mode copy to communicate with the T.126 products. To do this:

If you join a conference where the existing participants are already using the Whiteboard in a different mode from the one you have selected, SunForum prompts you to confirm changing your Whiteboard mode to match
the rest of the conference (starting a new copy of the Whiteboard in the appropriate mode).

Creating Drawing Objects

To draw graphical objects in the whiteboard, first select the tool type by clicking one of the following buttons on the toolbar:
 
Freehand pen
Straight Line
Unfilled Rectangle
Filled Rectangle
Unfilled Ellipse
Filled Ellipse

(These tools can also be selected on the Tools menu.)

Set the pen color and line thickness using the option buttons at the bottom and left of the drawing area, then draw the object by clicking and dragging the mouse. Releasing the mouse button adds the object to the whiteboard, where it will be seen by all other conference participants.

Creating and Editing Text Objects

To work with text objects, click the text tool button or select Text from the Tools menu.

To create a text object:
 
Click on the place in the drawing area where you want to add some text.
Type in the text of the message into the text entry dialog, and press OK.

To edit a text object:
 
Click on the text object you wish to edit.
Edit the text of the message in the text entry dialog, and press OK.

The color and font can be changed with the option buttons at the bottom of the drawing area.

You cannot edit a text object in T.126 mode. Instead, delete the object and then create the new version.

Moving and Deleting Graphical Objects

To move or delete a graphic in the whiteboard, first click on the selector tool button (or select Selector from the Tools menu), then click on the graphic you wish to move/delete. If the graphic is hidden under another graphic, click again until the desired graphic is selected (indicated by the dashed outline).

To move the graphic, drag it to its new position with the mouse.

To delete the graphic, select Delete on the Edit menu or press the Delete key. If you delete an object by mistake, you can retrieve it by selecting Undelete on the Edit menu.

Highlighting Objects

To highlight areas of the whiteboard, click the highlight tool button (or select Highlighter from the Tools menu), then draw the area to highlight using the mouse.

Note that the highlighted colors may not appear exactly the same on each system in the conference, especially where the X servers are using different visual types.

Generating Image Objects by Screen Capture

To capture the contents of a window as an image to the whiteboard, click the Capture Window button or select the Capture Window command on the Tools menu.
The Whiteboard window is hidden.
Click on the window that you want to capture.
The Whiteboard window reappears, including an image of the captured window.
To capture an area of the desktop (not necessarily a whole window), click the Capture  Area button or select the Capture Area command on the Tools menu.
The Whiteboard window is hidden.
Click and drag the mouse to select the area to capture.
The Whiteboard window reappears, including an image of the captured screen area.

Copying from the My Video window
 
To capture your image from the My Video window and copy it as an image to the whiteboard, click the Snap My Video button or select the Snap My Video command on the Tools menu.
The image appears in the top left corner of the Whiteboard window.
If you have an IEEE 1394 camera, you can use a different method:
Click the Enable Camera button on the Whiteboard toolbar.
This enables the pushbutton on the camera for a period of 10 seconds. During this period, each time you press the pushbutton on the camera, your image is captured to the whiteboard as above. You can capture your image as many times as you like during this period.
If you want to disable the pushbutton on the camera before the timeout period has expired, simply press the Escape key.

Importing Image Objects from File

To import an image from a file, select the Import command on the File menu.   In the Import dialog, specify the file to import and click OK.   The image will be added to the current page.

In order to import postscript files into the whiteboard, you need the shareware filter ghostscript. At the time of this writing, ghostscript can be obtained from http://sunfreeware.com/ (among many other places). You will need to install ghostscript on your system, and "tell" SunForum about its path. The location of ghostscript is specified in /etc/opt/SUNWdat/config/system-config or in $HOME/.sunforum/.user-config as Whiteboard.GSPath.

For example, you would insert the line: Whiteboard.GSPath: pathname, where pathname is the path for the executable ghostscript. Note that the usage of ghostscript has been tested in English, but not in other languages, but there is no reason why it should not work in languages other than English.

Using the Remote Pointer

Click the remote pointer button, or choose Remote Pointer on the Tools menu, to show or hide your remote pointer. This is a colored pointing hand which everyone in the call can see. When you have the Select tool enabled, you can click on the pointer and drag it around, so that you can point out areas of interest on the page.

Using Rubber Stamps

Click the rubber stamps button, and a sub-window will provide a number of images to "stamp" on the whiteboard. These are user configurable. SunForum enables you to use bitmap files (such as GIF) in user defined locations.

Copying Graphics to Other Windows

You can transfer graphics to and from the X system clipboard in two ways.
 
Quick method for text: Select the text in the Whiteboard or another source window such as a Terminal. Use the middle mouse button to paste the text selections to the Whiteboard or another window.
Using the Cut/Copy/Paste commands on the Edit menu. These transfer objects via the system clipboard and allow graphics to be pasted back into the whiteboard, possibly to a different page, with their original formatting, or to other programs as pixmaps (or text in the case of text objects). To cut or copy an object, first select the object then choose the Cut or Copy command from the Edit menu. To paste an object into the Whiteboard, simply select Paste from the Edit menu: the object appears on the current page.

To cut or copy an object, first select the object, then choose the Cut or Copy command on the Edit menu. 

To paste an object into the Whiteboard, simply select the Paste command on the Edit menu. The object appears on the current page.

Participant Window

Click the "users" button, and a sub-window will appear. In this window, you will be provided the name of every whiteboard participant. You will also see their assigned pointer color and current pen/highlighter colors. 

Options Window

Click the "options" button, and a new sub-window will appear. All of the non-essential whiteboard options are available from this window. Users can alter: 
Text: Change size, style, font. 
Pen: Change width and choose from 36 colors. 
Highlighter: Change width and choose from 8 colors. 

Navigating and Organizing Pages

To move between existing pages, use one of the following buttons:
 
Move to the first page.
Move back one page.
Move forward one page.
Move to the last page.

To move to a specific page number, choose Go to Page from the Edit menu. Enter the page number in the dialog and select OK.

You can remove all graphics on the current page by selecting Clear Page from the Edit menu.

You can delete the current page by selecting Delete Page from the Edit menu.

To change the page order, select Move Page from the Edit menu. You are then presented with a submenu: select Back to move the current page before the previous page, or Forward to move the current page after the next page. (You cannot change the page order in T.126 mode.).

Adding a New Page

Press "new page" button to insert a page after the current page. The Insert Page command on the Edit menu also allows you to add a page. In proprietary mode, using the menu option enables you to specify whether the page should be added before or after the current in T.126 mode, the new page is always added at the end.

Synchronizing Whiteboard Views

In proprietary mode, you can control whether other people see the same view of the Whiteboard as you do: whether their display changes when you scroll across the Whiteboard window or change the magnification, and whether your display changes when they do so. (You cannot control other people's view of the Whiteboard in T.126 mode; any changes that you make affect only your own view.)

To do this, use the Synchronize command on the Tools menu:

If Synchronize is selected, and you scroll or zoom the Whiteboard window, any other people who have selected the Synchronize option see the display change in the same way as you do.  Similarly, if anyone else has the Synchronize option selected and scrolls or zooms the window, you see the display change in the same way as they do.

If Synchronize is selected, and you scroll or zoom the Whiteboard window, any other people who have selected the Synchronize option see the display change in the same way as you do.  Similarly, if anyone else has the Synchronize option selected and scrolls or zooms the window, you see the display change in the same way as they do.

"Zooming" the Whiteboard

Use the Zoom button (or select Zoom from the Tools menu) to change the magnification at which you view the whiteboard contents.

If you are running the Whiteboard in proprietary mode and have the Synchronize option selected, this changes the display of all other people in the conference who have this option selected. If you do not have this option selected, or if you are running the Whiteboard in T.126 mode, this changes only your own display.

Locking the Whiteboard

In proprietary mode, you can lock the Whiteboard so that you have exclusive control and other people cannot
make changes to its contents. (You cannot lock the Whiteboard in T.126 mode; anyone can make changes at
any time.)
 
Pressing the Lock button (or selecting Lock from the Tools menu) requests the whiteboard lock. After a short delay, either you will have successfully got the lock (in which case the lock button will be shown in the "down" position), or you will be notified that the lock could not be obtained because another user already has the lock or is in the middle of an operation which cannot be interrupted.

To release the lock, simply click the lock button a second time.

Saving and Loading the Whiteboard Contents to Disk

The Whiteboard contents are always saved in Microsoft NetMeeting .WHT whiteboard format (regardless of
whether you are running the Whiteboard in proprietary mode or in T.126 mode).
 
Pressing the Open File button will bring up a subwindow. This will query for a whiteboard file to be opened. 
Pressing the Save File button will also bring up a subwindow. This will query for a name to assign a saved whiteboard file.

Or you can choose to Open or Save from the File menu to load or save the whiteboard contents.

The SunForum Whiteboard format is compatible with the Microsoft NetMeeting 1.0 to 2.x Whiteboard, therefore, the SunForum Whiteboard can read files created by a NetMeeting Whiteboard and NetMeeting Whiteboard can read files created by a SunForum Whiteboard.
 

Exporting the Whiteboard Contents to a Graphics File

To export the current page to a graphics file, select the Export command on the File menu.
In the Export dialog, specify the name of the output file and the desired image format, and click OK.
The contents of the current page will be written to the file.

Printing the Whiteboard Contents

Pressing the Print button, or selecting Print from the File menu will print the whiteboard contents. In the print window, specify the printer or file name to print to, and which pages you want to print.

Note: The printer name must specify a valid printer device. SunForum allows you to also specify a networked printer name.

Closing the Whiteboard

To close the Whiteboard, select the Exit command on the File menu. This stops the copy of the Whiteboard
running on your computer, but does not affect other people in the conference who are still using the Whiteboard.

Copyright 1997 - 2001Data Connection Ltd.

Copyright1998 - 2001Sun Microsystems, Inc